Personal Assistant To Managing Director Needed At APM Terminals

Personal Assistant To Managing Director Needed At APM Terminals

At APM Terminals, we are a team of over 20,000 employees spread across five continents and more than 60 countries united by a passion to provide our expertise in port operations and container management services. By providing the expertise and port infrastructure essential to world trade, we actively support the advancement of the societies around us, enabling local economies to unlock their potential and build an even stronger global community. Working with a team of talented professionals you will get a chance to experience different cultures and make friends all over the world. You’ll find a culturally diverse, stimulating environment at any of our offices, terminals or depots. When you join APM Terminals, the world is your workplace.

APM Terminals is an independent business unit within the Danish A.P. Moller-Maersk Group – a Global Fortune 500 company with over 120,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and retail sectors – Join us to achieve even your most ambitious career goals!

APM Terminals does not accept unsolicited agency resumes. Please do not send or apply unsolicited resumes to our job openings, APM Terminals employees or any other Maersk Group brand or company location. APM Terminals is not responsible for any fees related to unsolicited resumes.

Personal assistant to Managing Director

Job description

At APM Terminals, we are a team of over 20,000 employees spread across more than 60 countries united by a passion to provide our expertise in port operations and container management services. By providing the expertise and port infrastructure essential to world trade, we actively support the advancement of the societies around us, enabling local economies to unlock their potential and build an even stronger global community. Working with a team of talented professionals you will get a chance to experience different cultures and make friends all over the world. You’ll find a culturally diverse, stimulating environment at any of our offices, terminals or depots. When you join APM Terminals, the world is your workplace.

APM Terminals is an independent business unit within the Danish A.P. Moller-Maersk Group – a Global Fortune 500 company with over 120,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and retail sectors – Join us to achieve even your most ambitious career goals!

We Offer

We offer: This position offers career development, exposure to multinational systems and process as well as an outstanding opportunity to join a professional team at APM Terminals and contribute to the success of the organization.

Key Responsibilities

•Represents the MD, where appropriate in internal meetings, while making informed decisions within his authority
•Liaises with stakeholders and other employees as appropriate and directed;
•Organizes and attends meetings with the MD, taking minutes and ensuring the MD is well-prepared for meetings;
•Manage and update the MD’s calendar/diary with appropriate reminders on schedules
•Arranges travel and accommodation and, occasionally, travelling with the MD to provide general assistance during travel, meetings or presentations;
•Carries out background research and presenting findings into subjects of interest to the MD
•Organizes and stores paperwork, documents and computer-based information for the office of the MD;
•Generates and processes documents, briefing papers, reports and presentations;
•Screens telephone calls, enquiries and requests, and handling them as appropriate;
•Receives and manages the entertainment of the MD’s visitors;
•Manages all correspondences in form of letters, emails and taking dictation and minutes.
•Other tasks as required by the Managing director

Who we are looking for

EITHER
ØBachelor’s degree in Law, Business Administration or related field from an accredited university.
And
§At least three to five years of experience as a personal assistant to a top management professional
§Qualification as a Chartered institute of Secretaries and Administrators is desirable

§A masters degree (MBA preferred) would be an advantage

Knowledge:
ØMust have extensive knowledge of Secretarial and document control
ØMust be familiar with basic legal concepts, contractual agreements and SLA’s.
ØMust have business acumen
ØBasic knowledge of branding and communication
ØRequires proficiency in various software applications and programs, specifically ALL Microsoft Office suites
ØKnowledge of multicultural systems, diversity and inclusion
Ability:
•Strong analytical skills

•Ability to manage confidential information on daily basis

§Ability to empathize, be tactful, and diplomatic
§Ability to work both independently and within a group
§Ability to set priorities and multi task
§Ability to network, interact and influence key decision makers within and outside circle of influence
§Well developed English oral, written communications and report writing skills.
§Requires capability to anticipate problems by recognizing the key issues in problems and creating contingency plans and alternative solutions



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